Posts Tagged ‘Productivity’

Book Review
Book: Smarter Faster Better 
by Charles Duhigg
Reviewer: Bobby Powers

My Thoughts: 7 of 10
I loved Charles Duhigg’s first book, The Power of Habit, so I was excited to see he had released a new business/psychology mash-up. Smarter Faster Better explains how to leverage our brain’s hardwiring to increase productivity. Covering topics from motivation to teamwork, Duhigg shares how we can perform with greater efficiency and lead our teams to accomplish higher-reaching goals.

The Reader’s Digest Version: There are many ways to unlock greater productivity in the human brain.

“Productivity, put simply, is the name we give our attempts to figure out the best uses of our energy, intellect, and time as we try to seize the most meaningful rewards with the least wasted effort. It’s a process of learning how to succeed with less stress and struggle. It’s about getting things done without sacrificing everything we care about along the way.”

Motivation

  • “Self-help books and leadership manuals often portray self-motivation as a static feature of our personality…But scientists say motivation is more complicated than that. Motivation is more like a skill, akin to reading or writing, that can be learned and honed…The trick, researchers say, is realizing that a prerequisite to motivation is believing we have authority over our actions and surroundings. To motivate ourselves, we must feel like we are in control.
  • “When people believe they are in control, they tend to work harder and push themselves more. They are, on average, more confident and overcome setbacks faster.”
  • “You know when you’re stuck in traffic on the freeway and you see an exit approaching, and you want to take it even though you know it’ll probably take longer to get home? That’s our brains getting excited by the possibility of taking control. You won’t get home any faster, but it feels better because you feel like you’re in charge.” -Mauricio Delgado
  • “This is a useful lesson for anyone hoping to motivate themselves or others, because it suggest an easy method for triggering the will to act: Find a choice, almost any choice, that allows you to exert control. If you are struggling to answer a tedious stream of emails, decide to reply to one from the middle of your inbox.”

Motivational Poster

Teams

  • Google’s People Analytics team undertook a study code-named Project Oxygen to determine why some managers were more effective than others. “Project Oxygen found that a good manager (1) is a good coach; (2) empowers and does not micromanage; (3) expresses interest and concern in subordinates’ success and well-being; (4) is results oriented; (5) listens and shares information; (6) helps with career development; (7) has a clear vision and strategy; (8) has key technical skills.”
  • Another Google People Analytics’ project, Aristotle, investigated what makes high-performing teams. They found five key norms: (1) Teams need to believe that their work is important. (2) Teams need to feel their work is personally meaningful. (3) Teams need clear goals and defined roles. (4) Team members need to know they can depend on one another. (5) Most importantly, teams need psychological safety.
  • “There are always good reasons for choosing behaviors that undermine psychological safety. It is often more efficient to cut off debate, to make a quick decision, to listen to whoever knows the most and ask others to hold their tongues. But a team will become an amplification of its internal culture, for better or worse. Study after study hows that while psychological safety might be less efficient in the short run, it’s more productive over time.
  • “The best tactic for establishing psychological safety is demonstration by a team leader. It seems like fairly minor stuff, but when the leader goes out of their way to make someone feel listened to, or starts a meeting by saying ‘I might miss something, so I need all of you to watch for my mistakes,’ or says, ‘Jim, you haven’t spoken in a while, what do you think?,’ that makes a huge difference.” -Amy Edmondson
  • Another research project—this one undertaken by psychologists from Carnegie Mellon and MIT—reached similar results: “It was the norms, not the people, that made teams so smart. The right norms could raise the collective intelligence of mediocre thinkers.” Two behaviors were shared by all high-performing teams: (1) “All the members of the team spoke in roughly the same proportion, a phenomenon the researchers referred to as ‘equality in distribution of conversational turn-taking.’” (2) “The good team tested as having ‘high average social sensitivity’—a fancy way of saying that the groups were skilled at intuiting how members felt based on their tone of voice, how people held themselves, and the expressions on their faces.”

Focus

  • “In the age of automation, knowing how to manage your focus is more critical than ever before.”
  • “We aid our focus by building mental models—telling ourselves stories—about what we expect to see.”
  • “Envision what will happen. What will occur first? What are potential obstacles? How will you preempt them? Telling yourself a story about what you expect to occur makes it easier to decide where your focus should go when your plan encounters real life.”
  • A large research project conducted at a midsize recruiting firm found that “the firms’ most productive workers, its superstars, shared a number of traits”: (1) “They tended to work on only five projects at once—a healthy load, but not extraordinary.” (2) “They were signing up for projects that required them to seek out new colleagues and demanded new abilities.” (3) They were “drawn to assignments that were in their early stages.” (4) “They loved to generate theories—lots and lots of theories, about all kinds of topics, such as why certain accounts were succeeding or failing, or why some clients were happy or disgruntled, or how different management styles influenced various employees…The superstars were constantly telling stories about what they had seen and heard. They were, in other words, much more prone to generate mental models.”

Goal Setting

  • GE helped initiate SMART goals as well as STRETCH goals.
  • “Some 400 laboratory and field studies [show] that specific, high goals lead to a higher level of task performance than do easy goals or vague, abstract goals such as the exhortation to ‘do one’s best.’” -Edwin Locke and Gary Latham
  • “Making yourself break a goal into its SMART components is the difference between hoping something comes true and figuring out how to do it.” -Gary Latham
  • SMART goals occasionally fail because they don’t evaluate whether the goal itself is important or trivial. Always make sure you’re doing the right things.
  • “Numerous academic studies have examined the impact of stretch goals, and have consistently found that forcing people to commit to ambitious, seemingly out-of-reach objectives can spark outsized jumps in innovation and productivity.”
  • “The reason why we need both stretch goals and SMART goals is that audaciousness, on its own, can be terrifying. It’s often not clear how to start on a stretch goal. And so, for a stretch goal to become more than just an aspiration, we need a disciplined mindset to show us how to turn a far-off objective into a series of realistic short-term aims.”

Wikipedia Michael Scott

Innovation

  • “Creativity is just connecting things.” -Steve Jobs
  • “A lot of the people we think of as exceptionally creative are essentially intellectual middlemen. They’ve learned how to transfer knowledge between different industries or groups.” -Uzzi
  • “We can create the conditions that help creativity to flourish. We know, for example, that innovation becomes more likely when old ideas are mixed in new ways. We know the odds of success go up when brokers—people with fresh, different perspectives, who have seen ideas in a variety of settings—draw on the diversity within their heads. We know that, sometimes, a little disturbance can help jolt us out of the ruts that event the most creative thinkers fall into, as long as those shake-ups are the right size.”

Absorbing Data

  • “Our brains crave reducing things to two or three options. So when we’re faced with a lot of information, we start automatically arranging it into mental folders and subfolders and sub-subfolders.” -Eric Johnson
  • “When information is made disfluent, we learn more.”
  • “Recording a speaker’s comments via longhand is both harder and less efficient than typing on a keyboard…writing is more disfluent than typing, because it requires more labor and captures fewer verbatim phrases. When the researchers looked at the test scores of those two groups, however, they found that the hand writers scored twice as well as the typists in remembering what a lecturer said.”

 

If you like this book, you may like…
Getting Things Done by David Allen
Work Rules by Laszlo Bock
The Effective Executive by Peter Drucker

Other notable books by the author:
The Power of Habit

Review: “The ONE Thing”

Posted: September 14, 2014 in Book Reviews
Tags: ,

Book Review
Book: The ONE Thing by Gary Keller and Jay Papasan

Reviewer: Bobby Powers

My Thoughts: 10 of 10
The ONE Thing changed the way I live and work.  It helped me break unproductive habits and recognize many ways in which I was working inefficiently.  I strongly recommend this book for leaders and managers who struggle with more work than hours in the day. I felt much like you until I read this book.  Now I am able to prioritize what has to get done each day and focus on those priorities before doing anything else.  

The Reader’s Digest Version: Rather than doing everything, you should focus on the ONE Thing that must get done today 

The Perils of Multi-Tasking

  • “If you chase two rabbits, you will not catch either one.” -Russian Proverb
  • “Multitasking is merely the opportunity to screw up more than one thing at a time.” -Steve Uzzell
  • “Researchers estimate that workers are interrupted every 11 minutes and then spend almost a third of their day recovering from these distractions.”
  • The time cost of context-switching: “The cost in terms of extra time from having to task switch depends on how complex or simple the tasks are.  It can range from time increases of 25 percent or less for simple tasks to well over 100 percent or more for very complicated tasks.” -Dr. David Meyer
  • “Workers who use computers during the day change windows or check e-mail or other programs nearly 37 times an hour.”

Multitasking Dwight

Relentless Prioritization and Focus Are Necessary

  • “When everything feels urgent and important, everything seems equal. We become active and busy, but this doesn’t actually move us any closer to success. Activity is often unrelated to productivity, and busyness rarely takes care of business.”
  • “The things which are most important don’t always scream the loudest.”
  • “Live with purpose and you know where you want to go. Live by priority and you’ll know what to do to get there.”
  • “Be like a postage stamp – stick to one thing until you get there.” -Josh Billings
  • “Extraordinary results are directly determined by how narrow you can make your focus.”
  • “Leaving some things undone is a necessary tradeoff for extraordinary results.”

What’s Your ONE Thing?

  • “What’s the ONE Thing you can do this week such that by doing it everything else would be easier or unnecessary?”
  • “Until my ONE Thing is done, everything else is a distraction.”
  • “If you want to get the most out if your day, do your most important work – your ONE Thing – early, before your willpower is drawn down. Since your self-control will be sapped throughout the day, use it when it’s at full strength on what matters most.”
  • “To experience extraordinary results, be a MAKER in the morning and a MANAGER in the afternoon.” That is, do your own creative work early in the day. This kind of work generally requires large blocks of time to think and brainstorm new ways to execute your own projects. Use the afternoon for meetings and overseeing your team.

Other Things to Bear in Mind

  • “People do not decide their futures. They decide their habits and their habits decide their futures.” -F.M. Alexander
  • ”Be careful how your interpret the world; it is like that.” -Erich Heller

Application to My Life
Keller and Papasan urge the reader to prioritize only ONE Thing in each area of life that makes everything else unnecessary or less important.  You’ll find my list below.  What’s yours?

  • Spiritual ONE Thing: Constantly read Christian topic books that can guide my view of Christ and others
  • Marriage ONE Thing: Schedule a date night with my wife Kaylyn every week
  • Personal ONE Thing: Read 60+ books every year
  • Relationships ONE Thing: Meet weekly with my small group
  • Physical ONE Thing: Maintain a personal gym membership and work out at least twice per week
  • Leadership ONE Thing: Meet with one of my four mentors every month over coffee or lunch
  • Financial ONE Thing: Update our budget spreadsheet at least once per month
  • Travel ONE Thing: Take one personal vacation out of the country every year and at least one other vacation out of state
  • Work ONE Thing: Spend 15-30 minutes each day sorting/prioritizing the new software development requests that have come in to our team

If you like this book, you may like…
Essentialism by Greg McKeown
The 80/20 Manager by Richard Koch
The Effective Executive by Peter Drucker

Other notable books by the authors:
The Millionaire Real Estate Agent by Gary Keller, Dave Jenks, and Jay Papasan
The Millionaire Real Estate Investor by Gary Keller, Dave Jenks, and Jay Papasan